Updated January 2019
These protocol applies to all national or international tournaments organised by Petanque New Zealand (PNZ)
PNZ will set the entry fees, either on an individual or team basis.
The entry forms will be emailed to Clubs and be available on the PNZ website and Facebook sites approximately six weeks prior to the tournament. Information on the entry form will include the tournament dates, venue, starting time, entry closing date and anticipated format of the tournament.
The completed registration form together with the entry fee is returned to PNZ. PNZ will inform the host organisation of the number of entries on a regular basis and the full registrations one week prior to the tournament and will post the registrations on the website and Facebook sites at that time.
PNZ will allocate tournament venues. This may occur either by Clubs applying to PNZ to host the tournament, or at the invitation of PNZ. The general tournament area will be allocated at least two years in advance, and the specific host Club at least 6-12 months in advance where possible. Clubs must be affiliated to PNZ.
PNZ’s standard format for a one or two day National Championships is a Swiss Ladder format of between 4 and 8 rounds, followed by Single Elimination quarter finals, semi-finals and finals for the trophy, trophy consolation, plate, plate consolation, bowl, bowl consolation etc.
All games are timed and the Swiss format does not support a drawn result. Time is signalled at the start and the end of the round with a loud noise (bell, buzzer, hooter). PNZ’s normal protocol for timing is 60 minutes plus one end and one further end if the scores are drawn for two day events, but may be extended to 75 minutes when time allows. One day events will have slightly shorter time frames per game. There may be a short designated lunch break which is usually kept to a maximum of 30 min, although sometimes lunch is taken on the run. While this is the standard format, PNZ reserves the right to change the format depending on the numbers entered. If the format changes, PNZ will announce this at the earliest possible time.
The terrain is to be marked out (strung) in accordance with FIPJP specifications as adopted by PNZ (see diagram below). The required number of individual playing areas (pistes) will vary according to the event, with a minimum requirement of 20-24 depending on the tournament. Pistes should be 15 x 4m, but may be reduced slightly for Doubles (14 x 3.5m) or Singles (min 13 x 3m), however preference will be given to venues that can provide wider pistes. All pistes must be of the same dimensions, and clearly marked (strung). If string is used to delineate the pistes it must not be of such a diameter as to affect the path of either the jack or boule (a maximum diameter of 2mm is recommended). The strings must be pegged at intervals to keep them in contact with the ground to avoid players tripping over them. The surface of the terrains should ideally be of similar material and texture, but where variances do occur there must be sufficient numbers of each variant to ensure a random distribution of pistes will give all players an equal chance of playing on each surface.
All Pistes must be clearly numbered for the tournament.
The following facilities are required:
PNZ will pay the host club a fixed amount of $250 per day for the tournament. (Updated December 2020)
All championship trophies will be selected and paid for by PNZ. These will be forwarded to arrive at the host club at least three days prior to the event. The host organisation may provide additional prizes but these must not be of a monetary nature.
From time to time PNZ will have agreements with sponsors. The host organisation will be required to feature the sponsor's name in any tournament publicity or promotion, and to display any promotional material supplied by the sponsors.
The host organisation, in consultation with PNZ, may pursue secondary sponsorship for the tournament, provided that such sponsorship does not conflict with that of the national sponsors. The host clubs may hold a raffle if they wish.
All PNZ tournaments will be played to the FIPJP. Rules as adopted by PNZ. A copy of the current rules is provided on the PNZ website and updated regularly. A copy of the rules should be available to players during the tournament.
The PNZ National Manager of Tournaments will set the entry fee, send out entries, collate entries, and provide the Tournament Director with the format and all necessary documentation to run the tournament. Changes to the tournament format or documentation can only be authorised by the PNZ National Manager of Tournaments. They will also order and supply to the local regional co-ordinator all trophies required for the Tournament.
PNZ will appoint and fund (if required) a Tournament Director suitably trained in the computer version of the Sport Software favoured by PNZ. Where possible they will be appointed from local people with suitable skills and training, however if none are available the National Manager of Tournaments will either fill this role, or appoint someone from a different district. The Tournament Director will give a briefing (including a Health and Safety briefing) at the beginning of the tournament, input all results to the computer, put up each round and results during play and ensure the full results are received by the National Manager of Tournaments the evening the tournament is completed. The Tournament Director controls the process of the tournament throughout the event.
PNZ will appoint and fund (if required) a Tournament Umpire or Umpires trained to a suitable level for the tournament. Where possible they will be appointed from local people with suitable skills and training. The Tournament Umpire will inspect the terrain on the evening prior to the tournament to ensure it is strung appropriately. They will give a briefing to players prior to each day of play, and oversee all aspects of play. Their decision is final and all disputes regarding rules or interpretations thereof should be directed to the Tournament Umpire in the first instance. The Tournament Umpire is independent of the Tournament Director and reports directly to the National Manager of Umpiring. The Tournament Umpire controls everything to do with play during the tournament.
The host Club shall appoint a regional Tournament Co-ordinator who will liaise with the Tournament Director and National Manager of Tournaments. The name and contact details of the Tournament Co-ordinator must be provided to PNZ at least two months in advance of the tournament. The regional Tournament Co-ordinator must be non-playing, clearly identifiable and available to the Tournament Director, Tournament Umpire and players to consult with throughout the tournament.
The host organisation must supply people to assist in the running of the registration desk and the results table for the duration of the tournament. Also, personnel to manage the facilities (e.g. shelter, seating, toilets), morning and afternoon teas, lunches and be available to provide general information. These people should be separate to the Tournament Co-ordinator.
The regional Tournament Co-ordinator should ensure as much publicity as practical for the event, contacting local radio and newspaper, putting entries in the sports draw and results in the paper on the evening the event finishes.
The host organisation must provide a qualified first-aider on site throughout the tournament. (can be a competitor).
The Tournament Director will ensure the National Manager of Tournaments receives a full copy of the results from first place to last on the evening the tournament is completed.
The National Manager of Tournaments will be responsible for distributing these results to the appropriate person for publication on the website and Facebook.
The regional Tournament Co-ordinator should organise for the results to be published in the local newspaper or other media asap after the completion of the tournament.
The regional Tournament Co-ordinator must supply a descriptive report (including results and photos) for publication (in the magazine, website and other social media) to the National Manager of Tournaments within three daysof the completion of the tournament, and they will be responsible to distribute this report to the relevant personnel.
Both the Tournament Director and regional Co-ordinator will write a report, focusing on administrative and organisational matters, to be forwarded to the National Manager of Tournaments within one week of the event.
The Tournament Umpire must write a report to the National Manager of Umpiring within one week of the event.
All Results sheets or Sport Software files are to be kept and given/sent to the PNZ National Manager of Tournaments.
National Manager of Tournaments
Petanque New Zealand